Privacy Policy

1. Who we are

Really Simple HR Solutions Ltd (“we”, “us” or “our”) provides practical HR consultancy and support services to employers and individuals.

Our contact email is support@reallysimplehr.co.uk.

This notice explains how we collect, use, store and protect your personal information when you visit our website, contact us or use our services.

2. Personal information we collect

Depending on how you interact with us, we may collect:

  • Contact details, such as your name, email address, telephone number and business details.

  • Information you provide when making an enquiry or booking a service.

  • Employment-related information needed to provide HR advice, such as contracts, workplace correspondence, absence details or information about an employment issue.

  • Payment and transaction information.

  • Website and technical information collected through essential website functionality or third-party services.

We ask you to provide only information that is relevant to your enquiry or the service you require. Please do not send sensitive information unless it is necessary for us to assist you.

3. How we use your information

We may use your personal information to:

  • Respond to enquiries and provide quotations.

  • Deliver HR consultancy and related services.

  • Communicate with you about appointments, work in progress and payments.

  • Maintain business and financial records.

  • Meet our legal and regulatory obligations.

  • Protect our legitimate business interests and resolve disputes.

We will only use your information where we have a lawful basis to do so, such as your consent, the performance of a contract, compliance with a legal obligation or our legitimate interests.

4. Sensitive and employment-related information

HR work may involve confidential employment information or special category personal data, such as health information. Where this is necessary, we will handle it carefully and only process it where an appropriate lawful basis and any required additional conditions are met.

Please ensure that you are entitled to share any employee or third-party information you provide to us.

5. Sharing your information

We do not sell your personal information.

We may share relevant information with service providers where necessary to operate our business and deliver our services. These may include our website provider, email provider, payment providers, secure document-storage services and professional advisers.

We may also disclose information where required by law or where necessary to establish, exercise or defend legal claims.

Where third-party providers process information on our behalf, we take reasonable steps to ensure that appropriate safeguards are in place.

6. Where information is stored

We aim to use appropriate security measures to protect personal information. Some service providers may store or process information outside the UK. Where this occurs, we will take steps to ensure that any required legal safeguards are in place.

7. How long we keep information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including providing services, maintaining records and meeting legal obligations.

Retention periods will depend on the type of information and our relationship with you. We will securely delete or anonymise information when it is no longer required, subject to any legal requirements to retain it.

8. Your data protection rights

Depending on the circumstances, you may have the right to:

  • Request access to your personal information.

  • Ask us to correct inaccurate information.

  • Request deletion of your information.

  • Ask us to restrict or object to certain processing.

  • Request transfer of information you have provided to us.

  • Withdraw consent where processing relies on consent.

These rights are subject to certain legal conditions and exceptions.

To exercise your rights, contact support@reallysimplehr.co.uk.

You also have the right to complain to the Information Commissioner’s Office (ICO) if you believe your information has been handled improperly. Information is available at https://ico.org.uk/.

9. Security

We use reasonable technical and organisational measures to protect personal information against loss, misuse, unauthorised access or disclosure. However, no method of electronic transmission or storage is completely secure.

10. Links to other websites

Our website may contain links to external websites. We are not responsible for the privacy practices of those websites, and you should review their privacy notices separately.

11. Changes to this notice

We may update this Privacy Notice from time to time. The latest version will be published on our website.

Last updated: 23rd October 2026